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What is the relationship between FCCAN and affiliates?
I. The Responsibility of FCCAN
FCCAN provides a legal and fiscal structure for the affiliates, due to its 501(c)(3) and also an administrative framework for the affiliates to function together effectively.
FCCAN, by offering a networking and communications infrastructure, is the primary link to other organizations. We provide a means for the affiliates to communicate effectively and work together with greater ease by contributing the staffing and administrative support that is essential to keep efforts cooperating and complementary. Additionally, we maintain a database and provide a treasurer, as well as submitting all necessary financial reports to the IRS.
FCCAN focuses on nurturing, growth and mutual support of the affiliates and their participants.
FCCAN’s coordinator will attend the affiliates’ meetings when available and/or at the request of the affiliates to provide support and build coalition amongst the other affiliate groups to ensure stronger activism and organizing amongst all the different affiliates group with the support of FCCAN.
II. The Responsibility of the affiliates
FCCAN welcomes everyone who shares the vision of FCCAN and its existing affiliates.
Affiliates are vital to the livelihood and continued success of FCCAN and its mission,
and are invaluable in community-building.
Each affiliate will have a representative serving on the FCCAN board and that member
will be in attendance at FCCAN bi- monthly meetings.
The affiliates operate with autonomy, within the limitations of the FCCAN bylaws and
the laws of the state of Colorado, and have their own steering committees and mission
statements. The process by which they operate is to be determined by each affiliate, but
FCCAN recommends utilizing a nonhierarchical, consensus based model, and members
of the spokes council are available to help educate each affiliate in this method.
The affiliates will have a commitment to not only their own work, but to the work of
other affiliates and to FCCAN as a whole. This will be carried out in meeting attendance
and financial commitment to FCCAN. The steering committee of each affiliate will
operate and function for the overall good and effectiveness of the FCCAN mission
statement; and will operate respectfully toward the mission statements of the other
affiliates. It is the responsibility of the affiliates to ensure that the participants of their
steering committees are of good faith and integrity.
The affiliates will contribute financially 15% of all funds raised by grants and 10% of all
funds raised otherwise (when a monthly minimum of gross receipts exceeds $100.00) to
the General Fund. When administrative costs are paid, what remains in the General Fund
is available to any project that brings a proposal to a FCCAN board meeting and receives
The affiliates will include FCCAN in the name of all of literature distributed (i.e.
Fort Collins Sustainability Group, a project of the Fort Collins Community Action Network).
All affiliates will act in accordance to the regulations of 501(c)(3), which specifies that
groups cannot work with a political party or in support of a candidate.
III. The non-hierarchical relationship between FCCAN and the affiliates
The FCCAN spokes council is made up of community members plus representatives of all of the affiliates. As such, the affiliates can be considered the spokes of a wheel, while FCCAN is the hub. The majority of the programming comes from the affiliates, but this does not preclude FCCAN from doing its own programming when it deems it necessary.
There is a mutual reporting relationship and information exchange. All of the affiliates
report on their activities at the bi-monthly board meetings while being specific about action items and decisions that need to be made at the spokes council level, if any.
All administrative matters (funds raised, money spent) are discussed at meetings.
Potential grant sources and proposals will be discussed in advance in order to avoid
conflict. If more than more than one affiliate is interested in the same grant, they will go
over the grant guidelines carefully to determine if one project is more suited for that
funder. Another option is to contact the program officer of a potential funder and explain
FCCAN’s structure to them. It is possible that multiple affiliates could be eligible for
simultaneous funding during a single grant cycle once the funder understands our
If grants are being considered by an affiliate in between the monthly meetings, that
project will contact the coordinator. As such, the coordinator will be kept informed as to
which affiliates are interested in certain grants. This will reduce the potential for conflict
and increase cooperation among the affiliates.
Individual affiliates will contact funders during the grant writing process, as they are the
best suited to describe their activities and funding needs. However, the FCCAN
coordinator will maintain a one page description of FCCAN, which will be included in all
grants so that there is consistency in the way FCCAN as a whole is represented.
Any follow-up reporting necessary to funders for grants is the responsibility of the
affiliates. Copies of reports will also be submitted to and maintained by the Coordinator.
New points of view are important to the vitality of FCCAN and its affiliates, and new
views should be pursued in a way that enriches rather than divides. In the event that there
is a conflict arising between FCCAN and an affiliate, or a conflict arising between
affiliates, FCCAN will establish a mechanism to resolve the conflict, which could include
mediation if necessary.
FCCAN is the fiscal agent for the 501(c)(3). As such, FCCAN is responsible legally and
financially for the monies and activities of the organization.